Cooperative Management Services:

• Accounts Receivable and Accounts Payable
  • Common Properties Management makes collecting dues and assessments easy. We offer a wide range of payment options including online, and automatic payments in addition to the traditional payment methods.
  • Unit owners can access their accounts at any time through our secure website. Common Properties Management can also send monthly account statements via USPS or email, or annual payment coupons so unit owners are always up to date on their payments.
  • Common Properties Management will handle all of your vendor invoices, which are paid weekly. Board members will have access to real-time delinquency reports, and paid and unpaid bills. We also handle all lien waivers.
• Financial Reporting
  • As a board member, your time is very valuable. We can design a financial report package that is tailored to your unique needs. Common Properties Management has designed a one-page report that gives an overview of your current financial status, that we call the At-a-Glance Report.
  • Annual Tax & Interest statement for each shareholder.
• Annual Budgeting
  • An accurate operating budget is essential to maintaining your community without major financial suprises. We at Common Properties Management will professionally draft a budget for board review and approval.
• Reserve Schedules
  • Common Properties Management will review your reserve schedule on an annual basis to ensure the long-term viability of your community. We can also produce a Reserve Data Analysis to help guide the board. A strong replacement reserve will increase the value of your assets.
• Collections
  • In close collaboration with the board of directors, Common Properties Management will help develop and implement a robust collection policy, to keep delinquency at a minimum.
  • Our legal administrator can fulfill many of the collection activities that many associations pay an attorney to provide, saving the association money.
  • We also work with several real estate attorneys should the need arise.
  • For more information on our legal services click here.
• Governing Document Development & Enforcement
  • Common Properties Management can offer advice and insight in regards to updating your governing documents.
  • Let Common Properties Management handle your rules violation letters and legal action, if necessary, in a professional manner.
  • Questions can arise about your Bylaws or Declarations; many of those can be answered by our knowlegable staff without expensive attorneys' fees.
• Resale Disclosures and Dues Current Letters
  • These documents are required by MCIOA before every sale. Common Properties Management provides these documents and reports as required.
• Cost Effective Maintenance - Interior and Exterior
  • With certified boiler, HVAC, and pool technicians, we can handle most of your interior and exterior common area maintenance needs.
  • Common Properties Management also offers a 24-Hour Maintenance Emergency Hotline.
  • Click here for more details on our maintenance services.
• Project Management
  • Common Properties Management can produce detailed RFPs and procure competitive proposals from qualified vendors.
  • Upon the submittal of proposals, Common Properties Management will give the Board of Directors a recommendation based on years of experience.
  • We can also oversee those major capital improvement projects to ensure they completed in a professional and timely manner.
• Vendor Monitoring and Evaluation
  • As a client of Common Properties Management, you have access to pre-qualified vendors through our many industry associations.